Your child’s bar/bat mitzvah is a big occasion, here is our simple step by step guide to help you plan the perfect event.
More than 1 year in advance:
- Draft your guest list to get an idea of the number of people you will be inviting (this will help you choose the right size venue).
- Decide on the style of the event to suits your child and budget.
- Get lots of advice and recommendations from relatives who have planned similar events.
- Get plenty of quotes from potential caterers, photographers, entertainers, venues, and party planners. marqueehireguide.com
At least 10 Months Before:
- Book your venue, band or DJ, caterer, and photographer/videographer.
- If you are going to have a theme or colour scheme for the event, confirm this now to help in related decisions.
- Think about booking several rooms at a nearby hotel if necessary.
- Send out a save-the-date card. This is especially important if your event is over a bank holiday weekend or you have people travelling from far afield.
6-8 Months Before:
- Set up a spreadsheet of your guest list showing current addresses, this will help you to keep track of RSVPs, presents received, and when thankyou notes are sent.
- Select and order invitations, thank you notes, and personalized kippot.
- Choose and order centrepieces, decorations, and party favours.
- Organize photos for a video montage or sign-in board if required.
- Plan any other events for the bar/bat mitzvah weekend, such as a Friday evening Shabbat dinner or a Sunday brunch.
3 Months Before:
- Finalize menu, centrepieces, and decorations.
- Shop for clothing for all family members. (Wait until one month beforehand to have a growing boy’s suit tailored.)
2 Months Before:
- Post invitations.
- Create a timeline for the event that includes formalities, entertainment, and food service times. Coordinate and share these with the entertainers and caterers.
- Make pampering appointments – hairdressers and manicurists etc.
- Make a playlist as well as a do-not-play list for the DJ if there are songs you and your child would not want to be played.
1 Month Before:
- Reconfirm all service providers and the time they are expected to arrive; discuss any special instructions, for example, give a list of photographs you want taken to make sure the photographer gets them.
- Create a seating plan as RSVPs arrive. Call anyone you haven’t heard from.
- Coordinate a rehearsal time with your synagogue.
- Write speeches and toasts.
1 Week Before:
- Confirm final numbers with your caterer.
- Drop off the seating plan and place cards at the venue.
- Take formal family pictures in the synagogue.
All that is left is to Relax and enjoy this special time with your child, family, and friends!